Word QR Code Generator
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Edge ball colorCreate a QR code for a Word document Examples
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What is a Word QR Code?
Word to QR code can mean two things. You can put a QR code into a Word document, for example a link to a website, a form or a video on a printed handout. Or you can make a QR code that opens a Word document, so people scan the code and read the file on their phone. This page covers both, and the Word document QR code generator above makes the code in either case.
A QR code cannot hold a whole Word file. It holds a link. For a code that opens a document, the file has to be online first: either as a PDF you upload here, or as a Word file you share, for example with a OneDrive link.
How to convert a Word document to a QR code
Option 1: in Word, choose File > Save As or Export and save a PDF. Option 2: save the file to OneDrive, click Share, set the link so people can view it, and copy the link. Your organization may limit who can receive links.
To create a QR code for a Word document, drag the PDF into the upload area of the generator at the top of this page, or paste your link into the Word Doc link field. Your QR code appears straight away.
Add a frame with text such as “Scan to read”, pick your colors and add a logo. Keep the code dark on a light background.
Download PNG, SVG or PDF. Scan the code with a phone that is not signed in to your Microsoft account. If the document asks for a login or says you need access, change the sharing and try again.
How to make a QR code for a Word document?
First, create a document that you want to use for your QR code. Make sure you include all the needed information in one document.
Open the free QR code generator for Word document on top of this page. You can now add all the details and info that you need in the QR code.
You can add branding elements, change frames, add a call to action, and more. Keep your design document in mind which QR code colors will work for your needs.
Don’t forget to add branding or additional text to your QR code to ensure it looks appealing to your audience and drives them to scan it.
Click on the ‘Download’ button to save your QR code. Then print your PNG QR code on brochures and other materials with a clear background for easy access and a clean view.
Why do I need a Word QR Code?
A code replaces long links and email attachments. People scan it at a meeting, in a classroom or from a flyer and read the document on their phone. A code inside a Word document does the opposite job: it connects a printed page to something online, such as a video, a form or an updated version.
Both uses need the same step: decide what the code opens, and check that it opens for someone who is not you.
Frequently asked questions
To get a Word document QR code inside your file, make the code on this page and download the PNG. In Word, click where it should go, choose Insert, Pictures, This Device and select the file. Resize it with a corner handle and print it at least 2 x 2 cm (0.8 in). Word for Windows can also make a basic code itself with the DisplayBarcode field.
To convert a Word document to a QR code, put the document online first, because a code holds a link and not a file. Save it as a PDF and upload it in the generator, or share the Word file from OneDrive and paste the link. Download the code and test it on another phone.
Yes. Making and downloading a static Word file QR code on this page is free. A dynamic code, which lets you change the file later and see scan statistics, needs a Pageloot plan after the 14-day free trial. The Starter plan is EUR 7 per month, billed yearly.
For a QR code generator using Word itself, Word for Windows has a DisplayBarcode field that can make a basic QR code. Microsoft lists it as supported in Word for Windows only. It has no logo, frame or scan statistics. A generator like this one gives you design options and print files.
Open the phone camera and point it at the code, then tap the link that appears. No special app is needed. The file opens in the browser or in Word, depending on how it was shared.
Not with a static code. With a dynamic code you change the destination in your Pageloot account and the printed code follows. Dynamic codes work only while your plan is active. If you share one OneDrive file and edit it in place, the link normally stays the same.
Use a PDF if people only need to read it. The layout stays the same on every phone. Share the Word file only if people must edit it, and remember that anyone with an edit link can change it.
Microsoft lists the DisplayBarcode field as supported in Word for Windows. On a Mac or in Word for the web, make the code on this page and insert the picture instead.
Contact us and we’ll be happy to help!
Why is my QR code​ for Word not working?
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The document asks for a login
Sharing is set to specific people or to your organization. Change the link so that people with the link can view it, if your account allows it. -
The file was moved or deleted
A link to a file that no longer exists leads to an error. Restore the file, or use a dynamic code and change the destination to the new link.
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The code is too small
Print it at least 2 x 2 cm (0.8 in). Use a dark code on a light background and keep a white border. Do not stretch the picture in Word. -
The code is covered
A text box, a table border or a fold in the paper can hide part of the code. Place it on a clear area and test the printed page.
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Where to use a Word document QR code? Examples
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Add a QR code inside a Word report or handout that links to the online version, a video or a survey. Readers of the printed copy scan it instead of typing a long address.
Put a small code at the bottom of a resume, cover letter or proposal that opens your portfolio, LinkedIn page or a booking form. Add the plain link next to it for people reading on a screen.
Make the flyer in Word and add a code for registration. Or put a code on the banner that opens the program as a PDF, so the schedule is always the latest one.
Teachers can add a code to a worksheet that links to a video or the answers. They can also show a code on the board that opens the worksheet itself, so students do not need paper.
Word file, PDF or OneDrive link: which to use
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A PDF upload
The layout looks the same on every phone and nobody can change the text. Best for menus, flyers, forms and handouts. -
A OneDrive link
People open the file in the browser or in Word. You can replace the content by editing the same file, and the link normally stays the same. If you delete the file and upload a new one, the link breaks.
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A direct .docx link
A link straight to a .docx file may download the file instead of showing it. Many phones then need the Word app to open it. A PDF or a shared link is usually easier. -
An editable copy
If people must edit the file, share it with edit rights. Anyone who has the link can then change it, so use this only for trusted groups.
How to add a QR code in Word
Make the code on this page for the link you want to show. Download the PNG at 1100 px or larger so it stays sharp when you resize it. PNG works in every version of Word.
In Word, click where the code should go. Choose Insert > Pictures > This Device and select the file. Recent versions of Word also accept SVG. Menu names differ a little between versions.
Drag a corner handle to resize. Do not stretch the code, because a stretched code may not scan. Print it at least 2 x 2 cm (0.8 in), keep white space around it, and scan the printed page. Right-click the picture and add alt text that says where the code leads.
Word for Windows can make a basic code itself. Press Ctrl + F9 to insert field braces, type DisplayBarcode “https://example.com” QR \q 3 between them, then right-click and choose Toggle Field Codes. Microsoft lists this field as supported in Word for Windows only. You get a plain code with no logo, frame or scan statistics.
Benefits of a QR code for Word documents
People scan instead of typing a long OneDrive or website address, and you skip the email attachment.
With a dynamic code you can point the same printed code at a new file. Tick Edit later above to start a free 14-day trial. If you share one OneDrive file and edit it in place, a static code can also stay the same.
Share the file with specific people in OneDrive, or use a dynamic code with a password in the Pageloot app. A QR code is not a lock. Anyone who can see the code can scan it.
Download PNG for Word and screens, or SVG and PDF for sharp printing at any size.
iPhone and Android cameras read QR codes without an extra app. Add a frame that says what the code opens.
A dynamic code shows scans over time, with location and device. Tick Track scans above to try it.
