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How to Create a QR Code for a Document

Main image about creating QR codes for documents
✅ Learn how to create a QR Code for Documents.
✅ Discover why you should use QR codes for document sharing!

Table Of Contents

Main image about creating QR codes for documents

In today’s digital age, sharing documents is easier than ever. But sometimes, you need a quick and efficient way to distribute them, especially in printed form or during presentations.

Whether it’s for sharing a PDF brochure, an Excel sheet, or a Word document, creating a QR code can make the process incredibly seamless. This complete guide shows how to create a QR code for any document, giving your audience instant access to your files.

Why Make a QR Code for a Document

Creating a QR code for a document has several advantages:

🔄 Easy to share

Document QR codes allow for quick and hassle-free sharing. Instead of going through several steps to share a link, a simple scan can give users immediate access to a document.

⚡ Quick Access

QR codes for documents connect users directly to the document, eliminating the need for intermediary steps like logging in or searching through a website.

💰 Low-cost

Document QR codes are relatively inexpensive to generate and distribute, making them a cost-effective method for both businesses and individuals.

Tip: Use Pageloot’s free QR Code Generator to create a QR code for your documents in a few simple steps.

How to Make a QR Code for a Document

Upload your document

The best generators allow you to upload files directly. Once your document is uploaded, the generator will create a unique URL for it.

Customize your QR code

Some generators allow you to customize your QR code by adding colors, text, or logos to make it more engaging.

Generate the QR code

After uploading, click on the ‘Generate’ button. Your QR code will be created, usually within seconds.

Test the QR code

Before distributing, ensure that the QR code directs to the correct document by scanning it with a QR code reader.

Note: With Pageloot, you can also update the document linked to the QR code at a later date without changing the QR code itself.

Document Formats Suitable for QR Codes

SystemFormatFile ExtensionSpecial FeaturesQR Tool
UniversalPDF.pdfEmbedded links, multimediaPDF QR generator
WindowsWord.doc, .docxEasy to editFile upload QR generator
WindowsPowerPoint.ppt, .pptxSlides, animationsFile upload QR generator
WindowsExcel.xls, .xlsxSpreadsheetsFile upload QR generator
WindowsPlain Text.txtSimple, no formattingFile upload QR generator
WindowsRich Text.rtfText formattingFile upload QR generator
OnlineGoogle Docs.gdocReal-time collaborationGoogle QR generator
OnlineGoogle Slides.gslidesReal-time collaboration, slidesGoogle QR generator
OnlineGoogle Sheets.gsheetReal-time collaboration, formulasGoogle QR generator
OnlineGoogle Forms.gformReal-time collaboration, surveysGoogle QR generator
MacPages.pagesEasy to edit, Apple ecosystemFile upload QR generator
MacKeynote.keySlides, Apple ecosystemFile upload QR generator
MacNumbers.numbersSpreadsheets, Apple ecosystemFile upload QR generator

See Adobe’s security guidelines for more details on how to keep files your files safe.

Where to Use Document QR Codes

Show menus & price-lists

  • Keep content up-to-date without frequent printing.
  • Ideal for restaurants, retail stores, and service providers.
  • Enhance customer experience through easy QR Code scans.

Sign contracts

  • Streamline the contract-signing process.
  • Enable digital signatures and quick access to contracts.
  • Eliminate the need for hard copies, saving paper and time.

Share manuals

  • Provide instant access to digital manuals.
  • Reduce printing costs and environmental impact.
  • Make navigation and search features more user-friendly.

Collect feedback

  • Simplify the feedback collection process.
  • Encourage immediate and candid customer responses.
  • Help businesses make timely improvements based on feedback.


Generating a QR code, for your document is not just easy but an efficient method to share information. By following the instructions provided in this guide you can quickly create a QR code, for any document. Are you ready to simplify your life? Begin the process of generating your document’s QR code today!

Frequently asked questions

Can I update my document without changing the QR code?

QR code generators offer dynamic QR codes, allowing you to update the document without changing the QR code. These are generally more useful for business or professional settings where the content might need to be updated frequently.

How can I make a QR code for a document?

To make a QR code for a document, use a reliable QR code generator like Pageloot. Upload your document, customize the QR code design, and then generate and download it. Now, your QR code is ready for sharing in print or digitally.

How can people access my document through a QR code?

People can access your document by scanning the QR code using a QR code reader, typically found on smartphones. Once scanned, they’ll be directed to view or download the document.

What is the cost of a document QR code?

The cost of a document QR code can vary. Some QR code generators, like Pageloot, offer free options for basic features. For advanced features like tracking analytics or increased security, there may be a fee. It’s best to review pricing plans to determine what suits your needs.

Are document QR codes secure?

The security of a document QR code depends on your QR code generator and distribution methods. Reputable generators like Pageloot offer features like encryption to enhance security.

What are the benefits of using QR codes for documents?

Using QR codes for documents offers convenience in sharing, quick access without download links, and increased user engagement. It’s particularly useful for business proposals, academic papers, and event flyers.

What file formats are supported for document QR codes?

Most QR code generators support PDF, DOC, DOCX, PPT, and many other commonly used file formats. It is also possible to link to different Google Docs files both via links and physical files.

How to scan a document QR code?

Scanning a document QR code is simple. Open the QR code reader app on your smartphone or tablet. Point the device’s camera at the QR code until it is recognized. You’ll then be prompted to view or download the linked document.

About the author

Siim Tiigimägi is the Content Lead at Pageloot. He writes about our innovative QR code generator services. With a profound expertise spanning over 5 years on QR codes, Siim is a subject matter expert in the field. He makes significant strides in leveraging QR technology to simplify and augment digital interactions.

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Share your MP3 files

Upload and display everything you need:

  • Audio files
  • Podcasts
  • Music

Get more scans with frames

Call-to-action frames help your customers interact with the QR Code easily. Try them out!

Add more style with shapes

QR Codes don’t have to be square. Try switching it up to fit your brand’s image.

Add a logo to your QR Code

Make your QR code stand out by adding your logo and brand to it.

Smart App Store redirects

Add your App links to our smart App Store QR Code. The users are redirected based on their device.

Upload an image to a QR Code

Share your images easily. Change any image dynamically within seconds.

Share your PDF files

Upload and display everything you need:

  • Menus & price lists
  • Instructions
  • Any documents

Edit later without printing

Dynamic QR Codes let you change the contents of your QR Code without having to print new ones.

When? Where? Track your QR Code scans

Discover which of your QR Codes receive the most scans and what excites your clients the most.

Print ready files available


Want to download your QR Codes in HD resolution? Get vector or pixel formats that are ready to be printed.

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Make it your own

Get more scans by creating awesome QR Codes with different colors, logos and call-to-action frames.