Email QR Code Generator
Enter an email address, a subject and a message, and get an email QR code that opens a ready-to-send email on any phone. Add your logo and colors. Download the static code as a PNG for free. Print-ready SVG and PDF files come with the free 14-day trial.
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Body
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Create a QR Code for Email Examples
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What is an email QR code?
An email QR code is a QR code that opens a new email on the phone of the person who scans it. The recipient, the subject and the first lines of the message are already filled in. The person only has to read, change if they want, and tap send.
The code holds a mailto link, for example mailto:[email protected]?subject=Feedback. Customers do not type your address, so there are no typos.
How does an email QR code work?
Enter the address that should receive the email, a short subject and, if you like, a message of up to 400 characters.
Pick colors, a frame with a call to action such as “Scan to email us”, and add your logo.
The person points the phone camera at the code and taps the link that appears.
The phone opens a new email in its mail app, filled in. The person taps send. The email arrives in your inbox.
How to create an email QR code?
Use the free tool on this page. Open Pageloot and select ‘Create email QR code’. For additional features and insights, you can sign up for a subscription or the 14-day free trial.
In the Email field, you'll need to enter an email address or multiple email addresses. This section will respond to the recipient, meaning this email address will receive emails sent using the QR code.
Add the subject
Then, you'll need to enter the subject of the email. Something short that summarizes the content of the email itself.
Now, you can get onto creating the body of the email. Basically the main text, with all details and requirements.
You have created the actual context of the email landing page. You can now start designing the QR code. Choose its colors, background, and frames.
To finish up, you need to save and download your QR code for Email. From there you can start using it.
Why do I need an email QR code?
An email QR code gets people to contact you from places where they cannot click: a poster, a menu, a package, a business card, a shop window. It also removes typing mistakes in the address and gives you the subject line, so you can see where the email came from.
Static or dynamic? An email address rarely changes, so a static code is enough for most uses. Choose a dynamic code if the address might change, for example when a team member leaves, or if you want to see how many people scan it, and when, where and on which device. With a dynamic code you change the destination in your Pageloot account and the printed code follows. Tick Edit later or Track scans above to start a free 14-day trial. Scan tracking counts scans. It cannot tell you whether the person then sent the email.
How phones open the email app after a scan
The camera on an iPhone or Android phone reads the code and shows a banner with the address. One tap opens a new message in the phone’s default mail app. That is Mail on many iPhones and Gmail on many Android phones, unless the owner chose a different app such as Outlook.
The structure of the link is mailto: followed by the address, then ?subject= and &body= for the subject and the message. Spaces and line breaks are encoded as %20 and %0D%0A. You do not need to write this by hand. The generator builds it from the three fields. It helps to know it if you ever test or fix a link.
The person sees the email before it goes out and can change it. Nothing is sent by the scan itself.
Frequently asked questions
No. One code works on iPhone, Android and any other phone with a camera. Each phone opens its own default mail app.
Yes. Create and style it on this page and download the static code as a PNG for free. The free 14-day trial adds SVG and PDF files, scan tracking and editing after printing.
The static code is free to make and download as a PNG. Paid plans start at EUR 7 per month, billed yearly, and add scan tracking and the option to edit the address after printing.
Enter the address that should receive the emails, a short subject and a message in the fields above. Style the code, download it and test it on your phone before you print.
Open your camera, point it at the code and tap the link that appears. A new email opens in your default mail app with the address, subject and message filled in. Tap send to send it.
Yes. Use your Gmail address in the To field. The code works the same for any address. On the phone, the email opens in the default mail app, which is the Gmail app on many Android phones.
A mailto link with the address, and the subject and message if you added them. The code does not hold your inbox or any other data.
No. A dynamic code shows how many people scanned it, and when, where and on which device, but it cannot see inside the person’s mail app. To count emails, use a different subject for each place and count the replies in your inbox.
Contact us and we’ll be happy to help!
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Where to use an email QR code? Examples
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Put the code on receipts, tables or the checkout counter, with a subject such as “Feedback from table”. Short feedback by email costs the customer less effort than a form, and you can reply to each person. For structured answers, a form works better. See our Google Form QR code generator.
Add the code to a product manual, a gym or class schedule, or a tour brochure with the subject “Question about [product or class]”. The email arrives with the topic already named, so your team can sort it quickly.
Use the subject “Subscribe” and a message such as “Please add me to your newsletter”. Someone on your team adds the person to the list by hand. This is only practical for small lists. For automatic sign-ups, link to the sign-up page of your email tool with a link QR code instead.
A code on a card or brochure gives people a way to write to you in one scan. In an email signature or a newsletter, the code helps readers on a computer: they scan the screen with their phone and get a ready email.
What to put in the To, Subject and Message fields
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To
Use a shared address such as support@ or feedback@, not a personal one. Everyone who scans can see the address, and you may get some spam. -
Subject
Keep it short and make it tell you the source, for example "Question from poster" or "Table 4 feedback".
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Message
Start the sentence for the person, such as "Hi, I would like to know more about". The tool allows up to 400 characters. A short start gets more emails than a long text. -
Test text with symbols
Accents, emojis, ampersands and line breaks can behave differently in different mail apps. Test them on an iPhone and an Android phone.
Email QR code not working? Check these first
The phone needs a mail app that can handle email links. Install and sign in to Mail, Gmail or Outlook. On a computer, scanning is rare, and clicking a mailto link only works if a mail program or a webmail handler is set up in the browser or the system.
Characters such as &, ? and # have special meaning in a link, and line breaks and accents must be encoded. Shorten the text, remove odd symbols and test the exact text on two phones. The message is limited to 400 characters in this tool.
A phone with several mail accounts uses its default account to write the email. The person can change the sender in the mail app before they send. This is a phone setting, not a problem with the code.
The scan only opens the draft. Make the call to action clear, for example “Scan to email us”, write a short message that is easy to send as it is, and print the code big enough to scan from where people stand. If you need structured answers, use a form.
Why make your email QR code with Pageloot
Add a frame with a call to action, change the colors and shapes, and put your logo in the middle.
Download a PNG for free, or start the free 14-day trial for SVG and PDF files that stay sharp at any size.
With a dynamic code you can point the same printed code to a new address without reprinting.
A dynamic code shows how many people scanned it, and when, where and on which device, so you know which poster or card works.
iPhone and Android cameras read QR codes without any extra app.
Fill in the subject and a start of the message, so every email you receive is easy to sort.
Learn more about email QR codes
