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How to Create a QR Code for an Email Signature?

An elegant email signature with an embedded QR code
✅ Learn how to create a QR code for an email signature.
✅ Discover the reasons why people are using email signatures with QR codes.

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An elegant email signature with an embedded QR code

In today’s digital age, an email signature is more than just your name and contact information; it’s a branding opportunity. One way to make your email signature stand out and enhance its functionality is by adding a QR code. This QR code can link to your website, portfolio, or any other online destination you want to promote. In this guide, we’ll show you how to create a QR code for your email signature to leave a lasting impression on your recipients.

Why Add a QR Code to Your Email Signature?

Illustrative icons representing quick access, professionalism, marketing, and personalization

Before we dive into the “how,” let’s explore the “why.” Incorporating a QR code into your email signature offers several benefits:

1. Quick Access to Your Information

A QR code acts as a shortcut for your recipients. Instead of manually typing your website URL or scanning through your contact details, they can scan the QR code and access the information instantly.

2. Professionalism

A QR code can add a touch of professionalism to your email signature. It shows that you are tech-savvy and committed to making interactions with your recipients more convenient.

3. Enhanced Marketing

Use your email signature QR code as a marketing tool. Link the QR code to your latest blog post, promotional video, or landing page. This can drive traffic to your website or help promote your latest offerings.

4. Personalization

A QR code allows you to personalize your email signature further. Whether you’re an entrepreneur, freelancer, or corporate professional, you can tailor the code to showcase your brand identity.

Use Cases in Email Signatures

Use CaseDescriptionPotential Benefits
Portfolio LinkingDirects the recipient to a portfolio or personal website.Showcases your work, projects, or accomplishments.
Appointment SchedulingLinks to an online booking or calendar system.Simplifies the appointment booking process.
Feedback/Review SystemLeads the recipient to a feedback or review form.Encourages recipients to give feedback or testimonials.
Digital Business CardProvides an electronic version of a business card.Environmentally friendly and easy to update.
Promotional CampaignsConnects to a special offer or limited-time promotion.Drives sales or awareness of a particular product or service.

Creating Your QR Code for Email Signature

Now, let’s get to the practical steps. Follow these guidelines to create a QR code for your email signature:

Various potential QR code destinations like a website, LinkedIn, and portfolio

Step 1: Decide on Your Destination

Determine what you want your QR code to link to. It could be your website, LinkedIn profile, a specific portfolio page, or any URL of your choice.

Multiple QR code generators to choose from

Step 2: Find a QR Code Generator

There are different free QR code generators available online. You can use one of ours depending on your use case and needs:

  1. Link QR code generator (link to any page)
  2. vCard QR code generator (add your contact details)
  3. PDF QR code generator (add any PDF file)
  4. Email QR code generator (to send emails)
Computer screen showing a QR code generation process

Step 3: Generate Your QR Code

  1. Enter the URL or content you want the QR code to link to.
  2. Customize the design of your QR code, such as color and style.
  3. Generate and download the QR code image.
An email client's settings page with a signature being updated with a QR code

Step 4: Update Your Email Signature

Now that you have your QR code, it’s time to update your email signature:

  1. Open your email client (Outlook, Gmail, etc.).
  2. Locate the settings or signature section.
  3. Insert the QR code image, ensuring it’s appropriately sized and aligned.
  4. Add a brief, clear call to action, such as “Scan for my portfolio” or “Visit my website.”
Smartphone scanning a QR code from an email signature

Step 5: Test Your QR Code

Before sending out emails, test your QR code to ensure it works flawlessly. Use the camera app or a QR code scanning app on your smartphone to verify that it directs recipients to the correct destination.

Note: Not all email clients display images by default. Ensure your email signature is still functional and conveys essential information even if the recipient’s settings block the QR code image.

QR Code Sizing in Email Signatures

DeviceRecommended Size (Pixels)Description
Desktop Email Clients100×100 – 150×150Visible and scannable without overpowering the signature.
Mobile Email Clients200×200 – 250×250Larger to accommodate mobile screens and touch navigation.
Tablet Email Clients150×150 – 200×200Intermediate size for clarity and usability on larger screens.

Email Signature Best Practices

Email signature QR codes for mobile optimization, tracking, and updates

Here are some tips to consider when incorporating a QR code into your email signature:

  • Keep It Simple: Your email signature should remain clean and uncluttered. Don’t overload it with too much information.
  • Optimize for Mobile: Ensure your QR code and email signature look good on both desktop and mobile devices.
  • Track Analytics: Some QR code generators offer tracking options. Use these to monitor how often your QR code is scanned.
  • Update Regularly: If the destination of your QR code changes (e.g., you have a new website or portfolio), remember to update your email signature accordingly.


Adding a QR code to your email signature is a savvy move in the digital world. It’s a simple yet effective way to enhance your professionalism, provide quick access to your information, and even promote your brand or content. With this guide, you’re well-equipped to create a QR code for your email signature and make your emails more engaging and efficient. Give it a try and see the positive impact it can have on your email communications.

Frequently asked questions

Graphic representation of an envelope with a QR code, symbolizing common queries about embedding QR codes in email signatures
What are QR codes in email signatures?

QR codes in email signatures are digital codes that link to online content. They’re often used for contact details, websites, or promotional links.

How can I add a QR code to my email signature?

To add a QR code to your email signature, use a QR code generator. Add your desired information or link, and then embed it into your signature.

How much does an email signature QR code cost?

Email signature QR codes can be generated for free or at a low cost using online QR code generators. Customized or advanced features may incur charges.

How to scan an email signature QR code?

To scan an email signature QR code, use a QR code scanning app on your smartphone. Point your camera at the code to access the linked content.

What information can be encoded in QR codes for email signatures?

QR codes in email signatures can encode various information, such as contact details, social media links, or website URLs.

Are there privacy considerations when using QR codes in email signatures?

Consider privacy when using QR codes. Ensure that linked content is safe and doesn’t share sensitive information without consent.

Do QR codes in email signatures impact email deliverability or security?

QR codes in email signatures typically don’t impact email deliverability or security. They’re static links that don’t affect email functionality.

Can QR codes in email signatures link to dynamic or changing content?

Yes, you can use dynamic QR codes for this purpose. This allows you to always change the contents, even after printing. It is great for real-time updates on websites or promotions.

About the author

Siim Tiigimägi is the Content Lead at Pageloot. He writes about our innovative QR code generator services. With a profound expertise spanning over 5 years on QR codes, Siim is a subject matter expert in the field. He makes significant strides in leveraging QR technology to simplify and augment digital interactions.

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